This blog is created in order to list out the similarities and differences between Open office writer and Microsoft word. Both the above mentioned word processors have been compared with each other according to the characteristics mentioned below Styles,Templates, Outlining,Bulleted and numbered lists,Tables,Headers and footers,Indexes and tables of content,Cross-references,Conditional text,Master documents,Drawing tools and Unique features.

Tuesday, February 28, 2006

Group Members (Section 7)

Name- Ahmed Azoor
Martic No- 0430093
D.O.B- 13th September 1985
Nationality- Sri Lankan
Programme- Economics & Management Sciences
Mahallah- Uthman




Name- Abdul Hafeez Khalid
Martic No- 0513981
D.O.B- 26th December 1984
Nationality- Maldivian
Programme- Economics & Management Sciences
Mahallah- Faruq


Name- Ali Jinah Shareef
Matric No- 0519683
D.O.B- 30th August 1985
Nationality- Maldivian
Programme- Economics & Management Sciences
Mahallah-Faruq


Name- Keder Abdulah Aden
Matric No- 0420865
D.O.B- 13th June 1984
Nationality- Ethiopian
Programme- Economics & Management Sciences
Mahallah- Siddiq

Microsoft Word

Microsoft Word is a word processing software which was developed by Microsoft in 1989. Microsoft Word was the market leader in word processing software for over a decade. Since the first version of Word there have been many versions that include more enhanced features. Word files can be highly customized by using a built-in macro language. This software is sold to customers and is not free of charge. This software is bounded by copyright laws and action can be taken against anyone who tries to use it in any illegal activity.



Styles
Styles allow users to define formats once and then apply them to multiple blocks of text. Microsoft Word supports styles, but users sacrifice little except their own time if they format manually.
The only advantage that Microsoft Word has is that its dialog includes a keyboard assignment for a style, something that in Writer requires opening a second dialog after the style is defined.
Microsoft Word’s page styles are especially useful for beginners. When comparing with Open Office Writer including Themes for basic page layout and page borders, Microsoft Word has no concept of page design at all. In the latest versions of Word it uses a floating window entitled Styles and Formatting for applying and managing styles. In Microsoft Word, this is a new feature replacing the awkward Format and Styles menu item. This is one of the rare examples of Word being influenced by Open Office Writer.
Word's major innovation in the Styles and Formatting window is displaying formatting using each style's name within the floating window. Although it is a good addition for character styles it seems pointless for paragraphs, because the sample is too short to be useful and too easily obscured by indentations and changes in size. Its Style and Formatting window is further weakened by the basic format choices that are available in the main windows for details users. This means detail users must fall back on the drop-down list of categories that made its old Styles. Microsoft Word’s implementation of styles is generally more limited and less powerful.

Templates
Templates are documents saved so that other documents can be based upon them. In Word they cause endless problems. Particularly in formatting options which seem to be stored in both the template and the document. If the information in the template and the document differ, then the document is corrupted and often unusable. This relationship is further strained by the fact that Word also allows multiple templates to be applied to a document.
Another problem in group environments is that the style window encourages users to select the prominently displayed "Add to template" button whenever they make manual changes. Since many users never stray beyond the default template, this feature is most likely intended to help keep documents and templates in sync. This can cause other documents to reformat spontaneously when the user next opens them. It also means that the default template often differs on different workstations. Most often Microsoft Word users can never be sure how a document will look on another machine.


Outlining
In document outlines Microsoft Word uses the outline view. The Microsoft Word is more flexible in outlining than Open Office Writer. Word allows the display of body text styles. Word includes word wrap, so viewing more than the first line of a body text style is less difficult than Open Office Writer.

Bulleted and Numbered lists
Lists are somewhat more stable in Microsoft Word 2003 than in earlier versions, rearranging list items or nesting lists can quickly corrupt the numbering. Applying lists via a style can make them more stable, but a better solution is to use SEQ fields to restart numbering. The best solution of all is to use fields for every bullet and number, but that requires recording a series of macros so that you don't need to insert each bullet or number manually. Microsoft Word offers bulleted and numbered lists, as well as outline numbering, which uses a single style for formal outlining. It also offers a choice of bullet styles, including special characters and graphics.




Tables
Word's table styles are limited, but additions can be made to the table in the form of rows and columns which are not possible in Open Office Writer. Auto-formats are much better in Word than compared with Open Office Writer. Calculations in a Word table in not possible but can be done in Open Office Writer. The system used in Word called arcane system for table calculations.

Headers and Footers
In Microsoft Word headers and footers area neither is visible until a users selects View > Header and Footer. Once headers and footers are visible, users must turn to an awkward floating window for switching between them or setting up different versions for beginning, right, and left pages.


Indexes and tables of contents
In both Writer and Word, users can create indexes and various tables of contents (TOC) from individual markers and a selection of styles. Word does not allow dividing indexes and TOC’s into columns, or give them a background color or graphic. This shows that Word has fewer options in indexes and tables of content.

Cross-references
Microsoft Word's cross-references can be built by selecting specific styles, such as heading styles or captions. Neither Writer nor Word handles cross-references particularly well. Both allow users to store introductory text for a cross-reference. The only alternative to typing each introduction is to store the introductions in the auto-text or autocorrect features. Neither application cross-references other files easily. In Word bookmarks take the place of cross-references between files.

Conditional text
Conditional text is a block that can be hidden or revealed as needed. This functionality is most often used for maintaining two versions of a document in a single file. A technical writer documenting a basic and an advanced version of a piece of software could set as conditional text those passages that referred only to the advanced version. Before printing the basic version of the manual, the writer could hide the references to the advanced version and print only the passages that refer to the basic version. This concept is not supported in any way in Microsoft Word.

Master documents
Master documents are collections of files that allow users to work on smaller and more responsive files. When the smaller files are finished, the master document collates them for publication. In Microsoft Word, the practice has been different for almost a decade. On the Word MVP site, John McGhie wrote, "A master document has only two possible states: Corrupt or just about to be corrupt”. Microsoft Word 2003 does nothing to change that harsh summary. The only way to avoid either state in Word is to avoid using every feature that makes a master document handy.

Drawing tools
Both Word and Writer offer small libraries of geometrical shapes and callouts for diagrams. The resemblance is so close to Open Office Writer. Word includes word-art gallery for various types of word display. The drawing tools in both programs are adequate for simple graphics. Microsoft Word benefits from the availability of Visio as part of its office suite. Visio is superior to anything Open Office writer has to offer for charts.


Unique tools
Microsoft Word has several tools that Open Office Writer lacks. Most of these are in the Tools menu. Research combines a thesaurus with links to other data sources such as Microsoft Encarta. The translation is also available under the Languages submenu. The Tools menu also includes Online Collaboration and Shared Workspace tools, as well as a grammar checker attached to the spell checker.

Open Office Writer

Open Office Writer is an open source word processing software. This can be used for anything from writing a quick letter to producing an entire book with embedded illustrations, cross-references, tables of contents; indexes, bibliographies, Auto-complete, auto-format, and real-time spelling check make light work of the hardest task. Writer is powerful enough to tackle desktop publishing tasks such as creating multi-column newsletters and brochures. This software can be downloaded free of charge and used in any way without being affected by copyright laws.


Styles
Styles allow users to define formats once and then apply them to multiple blocks of text. In the Open Office Writer by formatting manually without using styles, tasks such as adding a different header or footer become a matter of difficulty adding page breaks. In general, Writer pressures users to format with styles for anything beyond the simplest, shortest of documents.
Most word processors, both Open Office Writer and Microsoft Word have paragraph and character styles. However, Open Office Writer consistently allows more control, offering settings for hyphenation, automatic page breaks, and the last line in a fully justified paragraph. Writer extends the concept of styles to frames, lists, and page styles. Write automatically uses many styles in each of these categories. Also the ability to tweak them gives Open Office Writer basic to intermediate desktop publishing capabilities.
Writer's page styles are especially useful for designers. The largest trouble spot in Open Office Writer is the pre-defined Left and Right page styles, which add blank pages. In the latest version of open Office Writer it uses a floating window entitled Styles and Formatting for applying and managing styles. Open Office Writer has managed to influence Microsoft Word in order to incorporate it in their latest versions. The Open Office Writer's tabbed window remains much more convenient for style design in word processing documents.
Templates
Templates are documents saved so that other documents can be based upon them. In Open Office Writer handling of templates seems specifically designed to avoid such problems that occur in Microsoft Word. The main issue being is how the same document will look on a different machine. In Open Office Writer the relationship between templates and documents is looser than it is in Microsoft Word. In Writer a template determines only the initial formatting of a document. A link is maintained only to give you the option of updating the document with changes to the template. However, users can ignore this link because the source of formatting information is the document itself.
Open Office Writer templates cannot be altered from within a document based on them and the default template, not the same thing as "template set as default" cannot be changed. Neither can more than one template be loaded into the same document. Instead users must choose Format > Styles > Load to modify a template with the settings of another document. The result of these arrangements is that file corruption is much rarer in Writer than in Word.


Outlining
Open Office Writer uses a floating window called the Navigator for document outlines. The Navigator's main function is to help you jump to key points in a document, such as a heading, a table, or a graphic. From this it is a small step to outlining.
The problem is that Writer's Navigator is less flexible than Word's Outline View. Navigator allows only levels of headings to be concealed, not individual headings. The Navigator does not display body text styles, unless you customize Tools > Outline Numbering. Even after doing that Writer has no word wrap, so viewing more than the first line of a body text style with Navigator is often impossible.
Bulleted and Numbered lists
Open Office Writer adds all numbers or bullets inside a field. With bullets and numbers safely contained, list items can be rearranged with few permanent problems. This avoids the problem faced by Word in which rearranging items corrupts the numbering. Another advantage of Writer is that it creates list formats in a separate style that users can then assign to any number of paragraph styles. This separation not only allows list styles to be re-used with different styles, but also provides the screen real estate for an entire dialog window full of options. Writer offers bulleted and numbered lists, as well as outline numbering, which uses a single style for formal outlining. Writer also offers a choice of bullet styles, including special characters and graphics. Open Office Writer goes beyond Word with detailed options for positioning numbers or bullets for adding characters before or after, and for formatting them differently from the list item text.


Tables
In earlier versions Open Office Writer tables suffered from two main drawbacks: They did not allow rows to break across a page or column, and they could not be nested (a feature often used in HTML documents to create complex layouts). Even more the number recognition was turned on by default so that entering numbers in an Open Office Writer table immediately aligned them with the lower right corner. All these features have been corrected in version 2.0. The Writer tables are now a closer match for Word tables. Writer has moved tables from the Insert menu to a top level menu, which makes the resemblance to Word even stronger.
While open Office Writer allows users to define auto-formats the feature remains less flexible than Word 2003's table styles. Admittedly, Word's table styles are limited, but Writer's auto-formats are very much accurate. For instance, if you create an auto-format with 10 rows with alternate blue and black backgrounds, then it is useful for only tables with 10 or fewer rows. Add an eleventh row, and it has a white background and the entire purpose of the auto-format is lost.
Writer fares better in its ability to perform basic calculations. Although it includes mere differences, adding calculations in a Writer table is much the same as adding a formula to a spreadsheet. This arrangement is much more convenient than Word's arcane system for table calculations.

Headers and Footers
In Open Office Writer headers and footers are a less intimidating proposition. All headers and footers are visible in the editing window. Unlike Microsoft Word's, they can be edited using the full array of Writer features. Employing multiple headers is simply a matter of defining new page styles, and jumping to the current page's header or footer is a matter of repositioning the cursor or using a keyboard shortcut. Writer also boasts two tabs of options for headers and footers. These options include both positioning and design choices such as borders, backgrounds, and shadows.

Indexes and tables of contents
In both Writer and Word, users can create indexes and various tables of contents (TOC) from individual markers and a selection of styles, but Writer includes more options. For instance, assigning index markers in Writer to several entries or apply them automatically by creating a file of key words. Similarly, one can customize TOC and index entries using a graphical representation of elements that include lists, cross-references, and variables. Writer also allows dividing indexes and TOCs into columns, or giving them a background color or graphic.
Cross-references
In cross-references Open Office Writer's cannot be built by selecting specific styles, such as heading styles or caption. Instead they rely on entirely on markers entered in the text. Neither Writer nor Word handles cross-references particularly well. Neither allows users to store introductory text for a cross-reference. In the case of Writer it creates user-defined fields for them. More importantly neither application cross-references other files easily. In Open Office Writer cross-referencing another document requires a complex workaround involving the Drag Mode in the Navigator. In master documents maintaining a list of references is possible so that one can add a cross-reference marker despite being unable to see a source in another document. Writer's support for cross-references remains inadequate.

Conditional text
Conditional text is a block that can be hidden or revealed as needed. This functionality is most often used for maintaining two versions of a document in a single file. For instance, a technical writer documenting a basic and an advanced version of a piece of software could set as conditional text those passages that referred only to the advanced version. Before printing the basic version of the manual, the writer could hide the references to the advanced version and print only the passages that refer to the basic version.
In earlier versions of Writer, conditional text was supported only by the use of fields that were hidden or revealed by a logical statement. Only a single line of the fields is visible at one time, they were impractical for large blocks of conditional text. Although Writer supported conditional page sections users had to visit each one individually to show or hide them. Conditional fields and sections are supported in version 2.0 but they have become obsolete with the addition of a Hidden check box on the Font Effects tab for character and paragraph styles. This new feature allows hidden characters and paragraphs to be turned on or off without any need to locate them.

Master documents
Master documents are collections of files that allow users to work on smaller and more responsive files. When the smaller files are finished, the master document collates them for publication. In Writer the practice of master documents are much closer and users can manage a master document from a special view of the Navigator's floating window. Because of its small size, this Navigator view is much easier to use than Word's outline view for a master document. The strongest resemblance in Writer is in its stability. It is possible to manage several master documents in Writer of more than 500 pages which includes screen shots and never experience a crash. The only down side is the unavoidable slowing of response when reaching the limit of system memory.


Drawing tools
In version 2.0, Writer has a drawing toolbar that is a near clone of Word 2003. Both offer small libraries of geometrical shapes and callouts for diagrams. The resemblance is so similar that Writer goes so far as to take a step backwards by replacing its earlier versions' Fontworks tool with the more cumbersome Fontworks Gallery, an imitation of Word's WordArt Gallery. The drawing tools in both programs are adequate for simple graphics. Open Office Writer offers a richer choice of general graphics tools in drawing than compared with Word. Drawing capabilities of Open Office Writer is beyond anything when compared with Microsoft Word.

Unique tools
Open Office Writer lacks several of the following features like a thesaurus with links to other data sources, e.g. - thesaurus with links to Microsoft Encarta. Translation is also unavailable in the Open Office Writer. The Writer also excludes a grammar checker attached to the spell checker. The Writer does not have multiple clipboards like Word. Writer's unique tools include wizards for automating support for additional languages and for downloading and installing free fonts. Writer's strongest unique feature is built-in PDF export. In version 2.0, this feature has been enhanced to give users some control over export settings, and to allow the creation of PDF files with bookmarks and links. The Writer has fewer PDF options than Acrobat itself and it cannot edit PDFs. The new version of the PDF export tool makes the purchase of Acrobat unnecessary even if operating on a platform that it supports.